This information is about the Job Openings at Oando Plc for people searching for a Job. More details on the Job Openings at Oando Plc are available below.
About Oando Plc
Oando Plc is one of Africa’s largest integrated energy solutions providers with a proud heritage. It has a primary listing on the Nigeria Stock Exchange and a secondary listing on the Johannesburg Stock Exchange. With shared values of Teamwork, Respect, Integrity, Passion and Professionalism (TRIPP).
Personal Assistant at Oando Nigeria Plc
Location: Lagos
ORGANISATIONAL RELATIONSHIPS
Directly Reports to: Manager, Executive office
Supervises: Drivers and Operational staff
JOB SUMMARY
The Personal Assistant (P.A) provides time management and administrative support for the Executive office in Oando.
The P.A. primarily assists in managing daily itinerary by updating work calendar and scheduling/co-coordinating business meetings and appointments, business travel or other arrangements.
He/she also attends to the general administration of the Executive’s Office by processing all incoming/outgoing mails, screens telephone calls and visitors, maintains filings and other record management systems, and ensures general upkeep of the office.
He/she may also provide administrative support to other senior management staff of Oando.
Due to the nature of assignments, the P.A. is required to exercise independent judgment and discretion at all times.
SPECIFIC DUTIES & RESPONSIBILITIES
Operational
- Effectively manages the Executive’s daily itinerary.
- Schedules and coordinates important meetings/events.
- Keeps an up to date and accurate diary and schedule of important Group/Company activities and events; updates the Executive on changes as may be required.
- Makes necessary travel arrangements for the Executive and liaises with the Procurement & Services function and/or appointed Travel Agents.
- Deals with telephone enquiries as appropriate on behalf of the executive.
- Processes incoming and outgoing mail, directing to appropriate departments/personnel for necessary action
- Maintains an effective document and filing management system for the Executive’s Office.
- Processes purchase orders and expense claim forms for the Executive’s Office and for other management employees as may be directed.
- Ensures necessary stationery supplies, office equipment purchase & maintenance, regular housekeeping etc.
- Attends to private issues on behalf of the executive such as settling utility bills, handling domestic staff, banking & other private errands
- Performs other assigned duties as delegated by the Executive from time to time.
- Always projects a professional image for Oando, due to the nature of clients.
KEY PERFORMANCE INDICATORS
- Effectiveness in managing the Executive’s daily itinerary.
- Adequacy of administrative support provided to the Executive.
- Level of professionalism displayed and quality of image portrayed of the Executive’s Office.
QUALIFICATIONS & EXPERIENCE
- Good 1st degree from a reputable tertiary institution
- 2 – 3 years /administrative experience within a reputable corporate establishment
KNOWLEDGE & SKILLS REQUIRED
- Organization & time management skills
- administrative skills
- Interpersonal Relations/communications skills
- Office Automation (Word, Excel, PowerPoint; other applications)
- Oral & Written Communication
- Reporting skills
- Political Savvy
- High level of Maturity also required
How to Apply
Open this link to apply.
Administrative & Services Officers Job at Oando Plc
We are recruiting to fill the position below:
Job Title: Admin & Services Officer
Location: Lagos
Job type: Full time
Directly Reports To Services Manager
Supervises: Cleaners, Pool Drivers and Admin Assistants
Job Summary
- The Admin & Services Officer is an integral part of the Services team, supporting the efficient and effective delivery of administrative tasks as well as services for the company, including but not limited to logistics, pool car management, as well as facility and guest house management.
Specific Duties
- Responsible for general administrative tasks to support the smooth running of the office, including prompt supply of stationery and other office utilities and management of meeting rooms, to name a few.
- Supervise office Cleaners, Drivers and Admin Assistants.
- Maintain records of Company Assets and other office equipment.
- Raise Local and International travel requisitions for employees and Partners.
- Arrange local hotel bookings for employees and Partners.
- Manage logistics for local employee journeys, including booking and checking fit for purpose, amongst other things of passenger vehicles and security escorts.
- Arrange Protocol Services for international and local flights for employees and Partners as required.
- Act as Journey Manager for Oando Journey Management Process.
- Manage drivers’ daily workload, ensuring they are appropriately assigned to vehicles and internal clients; quarterly evaluation of drivers based on client feedback.
- Responsible for maintenance of pool cars in Lagos, Port Harcourt and Kwale.
- Liaise with vendors/suppliers for best-in-class service offerings.
- Prepare BPAs/PPOs as required.
- Ensure timely processing and settlement of bills in relation to services rendered to the Company.
- Manage Petty Cash.
- Prepare expense sheet for retirement of funds.
- Receive documents, file them appropriately (soft and hard copy), and send links to the concerned staff as required.
- Ensure procedures/processes are followed and updated as and when necessary.
- Support improvement of service quality by updating procedures and processes, evaluating customer feedback, and taking lessons learned for better service output.
Key Performance Indicators:
- Response time to internal Client requests.
- Internal customer satisfaction levels.
- Effective stakeholder management.
- Quality, timeliness and effectiveness of office supplies ordering and deliveries.
- Levels of variance & value of unaccounted for/missing items from the Office supplies stock and of the company’s fixed assets.
- Effectiveness of cost management recommendations and efforts.
- Ease of retrieval and utilization of general administration and fixed assets documents and reports.
Qualifications & Experience
- Bachelor’s Degree in any subject.
- Minimum of 4 years’ work experience, ideally in Office Admin, Services or Customer Services.
- Good MS Office skills, particularly in Excel, Word and PowerPoint.
- Experience successfully managing a diverse range of stakeholders would be an advantage.
- Experience in travel management, especially for Senior Management Executives, would be beneficial.
- Excellent command of spoken and written English.
- Good written and verbal communication skills.
- Attention to detail/quality management.
- Self-starter and a proactive thinker.
- Strong organizational skills with the ability to prioritize tasks independently.
- Good interpersonal skills.
- Self-motivated.
- High levels of integrity.
- Ability to work independently.
- Ability to effectively multi-task in a deadline-driven atmosphere.
- Ability to work in a fast-paced, collaborative team environment.
Knowledge and Skills Required:
- Numeracy & Data Analytics
- Basic Accounting
- Negotiation
- Cost Control
- Creativity & Innovation
- Quality Management Orientation
- Organization
- Interpersonal Relations
- Team Player / Collaborative
- Oral & Written Communication
- Reporting
How to Apply
Open this link to apply.
Application Closing Date
Not Specified.
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